Some don'ts in filling job application
Do not say in answer to any question 'See my CV'. No employer would want to read both your application and your CV at the same time Last week's...
Do not say in answer to any question 'See my CV'. No employer would want to read both your application and your CV at the same time Last week's column discussed self-introductions, particularly at job interviews. Let us look back and recollect how you reached the interview stage. The answer, of course, is that you are at the interview because of your application for the job. This week, we will try to understand the anatomy of a job application. Applications are a form of letters. They can be for employment, admission, leave, transfer, donation etc. But one thing that is common to all applications is that they always contain a request. Therefore, the language of applications should be one of appeal rather than demand. Applications are your most important job-search documents. The aim of a job application should be a) to get selected for an interview b) to influence the panel in your favour before they even meet you and c) not to get you sacked when you actually get the job (so, your application should be honest and present only verifiable facts). Usually, you send an application in response to an advertisement. But sometimes you also submit what is known as a 'speculative application' when you want to work for a particular company or organisation but haven't seen an advertisement for a suitable vacancy. When you apply in response to an advertisement, read the advertisement closely so that you can prepare your application to suit the requirements of the job. Also, don't send the same, routine application to every company. Instead, gather some background information about the company and organise your application to match the core values of the company. If you are submitting a speculative application, it should consist of your CV, customised to the type of job you're interested in, and a covering letter. Keep your letter short and positive: say why you are particularly interested in working for that organisation and outline what skills, qualifications, and personal qualities you have to offer. If possible, address your application letter (or email) to the person in the organisation who is in charge of recruiting new staff. Some jobs require you to apply in a format specified by the company. In such cases, you could still attach a covering letter, and send your CV also unless you are expressly told not to. Filling pre-formatted application forms need as much care as preparing CVs. Here are some general guidelines: . Take a photocopy of the form, and practice completing it first. . Complete the real form only when you are absolutely sure of what is the best thing to say. . Customise your answers to match the requirements of the company . Do not say in answer to any question 'See my CV'. No employer would want to read both your application and your CV at the same time. . Keep your entries neat and clear, and use black ink so that it can be easily photocopied. . Keep a photocopy of the completed application, so that you can remember exactly what you had written. If you are called to an interview, take this copy with you into the interview. Some companies advertise vacancies and simply ask you to 'Apply in writing'. The structure of such open-format applications could be: . Write the position applied for, ie the title of the job, and reference code if there is one, either as a heading, or as 'Subject', or refer to it in the first sentence of your letter. .Paragraph One: Explain why you are writing. State the purpose of the letter, where and when you saw the job advertisement etc. . Paragraph Two: Describe who you are and what your current situation is. What are you doing now, and what have you done recently. . Paragraph Three: State why you can do the job. Mention your key skills, achievements, personal qualities etc. . Paragraph Four: Indicate what attracts you to the job/company. Show your awareness of the company's profile and their core competence, as well as your keenness and confidence to take up the responsibility. . Paragraph Five: Use the closure to express your willingness/availability to attend an interview or a meeting in person. .Always remember to sign the application and to type your name underneath your signature. Never send an unsigned application.